A business email integrated with Gmail is quite powerful. You get all the benefits of Gmail along with your brand name. Instead of investing in any email service for your business, Gmail provides the entire emailing platform for you. In this article, I will try to explain everything about a Gmail business account. I’ll explain how to create a new Gmail business account along with common questions related to this process.
How To Create A New Gmail Business Account
When you want to use a Gmail Business account, it comes under Google Workspace. This workspace was earlier called G Suite. So, we need to create a Google Workspace account and proceed from there.
Let us understand the entire process in detail
1. Creating Google Workspace Account
You can visit the Google Workspace setup here: Google Workspace
- On the home page of Google Workspace, click on “Start Free Trial”
- Enter your Business Name and the number of employees
- Enter your details as you would be the admin of the business workspace.
2. Integrate Your Domain Or Buy A New One
Once the basic setup is done, you can move forward to create and integrate your domain name for your business emails
For example, our domain is ActualSimple.com – I would want my email address in the format of {name}@ActualSimple.com.
Example: [email protected]
You have two options here
- Connect your existing domain if you already have one
- Purchase a new domain for your business
If you already have a domain
- Click on “Yes, I have one I can use”
- Enter your domain name on the next screen and proceed.
If you don’t have a domain
- Click on “No, I need one”
- You can search if your desired domain name is available.
- If available, you can select that and continue the same process as the previous step.
3. Creating a Business Email Address
Once you are through the above steps, it is finally time to create your business email address.
- You will be asked to choose a username and a password
- Username is what comes before “@” and the domain name.
For example: [email protected] – admin is the username - Choose a suitable username and proceed.
Here is a tip for you
Choose the same username format for your entire organization. Some of the common formats are
- {firstname}@domain
- {firstname}.{lastname}@domain
- {lastname}@domain
And many more!
You might also wanna read: How To Get Email Address From LinkedIn Profile
4. Payment Confirmation
As Google Workspace is a paid service, this is the step where we add our payment details and complete the entire process.
- You can opt for a 14-day trial run
- You will get a Business standard pack by default.
Once the trial period is over, you need to complete the transaction to continue using the business email from Google.
Adding A New Gmail Business Account Or A New User
So, your entire business email setup is done. Now you want to add a new user/employee with a new business email. Here are the steps you can follow
- Sign in to Google Domains.
- Select the name of your domain.
- Open the menu.
- Click Email.
- Under “Add or remove people from Google Workspace”, click Add user and enter the new user’s first name, last name, and the desired username.
(Remember what the username is as discussed earlier in the article) - Select the role, Admin, or User.
- Click Add.
Once you add a new user, this user will have access to the Google Workspace tools and utilities.
Components Of Google Workspace
When you use Google Workspace, you get access to all the tools Google is providing under it. The list is as follows
- Google Mail
- Google Drive
- Google Calendar
- Google Meet
- Google Chat
- Google Docs
- Google Sheets
- Google Slides
The secondary apps that are provided are
- Google Forms
- Google Sites
- Google Keep
- Google Jamboard
- Google Apps Script
- Google Cloud Search
Pricing Of Google Workspace For Business Emails
For your business email needs, Google Workspace allows 3 payment packs as of 2023,
Business Starter | $6 | 30 GB |
Business Standard | $12 | 2 TB |
Business Plus | $18 | 5 TB |
The last pricing model is the enterprise model. You can connect with the Google sales team and get a quotation as per your requirements.
For pricing details, you can visit the official page here!
Pros And Cons Of Google Workspace For Business Email
Google Workspace offers a great service for your business. However, like any other service, there are certain pros and cons to this as well. Let us see what they are!
Pros Of Google Business Email
Safety and Security
When you access Google Workspace for your email integration, you are also using the entire security mechanism of Google for all your email needs. This ensures a robust email platform with remarkable security.
Easy To Use and Setup
The entire process is a 3-4 step process. The process is simple, easy, and quite user-friendly. Moreover, no complex setup or technical requirement is there.
Supports Third-Party Applications
The business email using Google Workspace can help you integrate tons of third-party applications if needed. It supports almost every third-party application. Moreover, all third-party applications are mostly developed keeping Google Workspace in mind.
Customer Support
Google will provide great 24/7 customer support for your business needs. You can easily reach out to them if a problem persists that may hamper your daily business operations.
Cons Of Google Business Email
Premium and Not Free
Google Business email setup is not free. It is a paid service. For many small businesses, the budget may not allow them to avail of this service. Still, the pricing is not that high. Most businesses should be fine with the pricing they offer.
Fewer Email Features
It provides tons of features for sure. But when you compare it with Outlook, some features are not present. However, for small businesses, Google business email would still work perfectly well.
Tools Like Google Workspace
Google Workspace is quite common. The main reason is that the Google brand name ensures a high trust score among users. However, there are other similar tools as well that you can use for setting up a business email.
Here are some of them
- Microsoft 365
- IONOS
- DreamHost
- Zoho Mail
- ClickUp
- Dropbox Business